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Ladder safety inspection checklist

Ladder safety inspection checklist

Track ladder condition, setup, and safety habits with a clear inspection checklist. You get structured questions, space for notes, and key checkpoints to standardize safety assessments.

Use this template
or download pdf
Ladder safety inspection checklist

Track ladder condition, setup, and safety habits with a clear inspection checklist. You get structured questions, space for notes, and key checkpoints to standardize safety assessments.

Use this template
or download pdf

About the Ladder safety inspection checklist

Falls from ladders are one of the most common causes of workplace injuries across construction, maintenance, and facility management. For any work at height, it’s important to make safety checks fast, thorough, and repeatable. A ladder safety inspection checklist gives you a structured way to track equipment condition and setup. This customizable form helps you assess key safety points like rung stability, secure footing, and correct ladder placement.

Key elements of the ladder safety inspection checklist

A ladder safety inspection checklist allows you to document key safety checks quickly and consistently, keeping your crew protected and your records in order. Here are its main components:

  1. General ladder condition: Start by checking the basics—are the rungs, rails, and feet in solid shape? This section captures visible wear, cracks, or corrosion that could affect stability. Spotting small issues early helps avoid bigger problems down the line.
  2. Placement and setup: A ladder isn’t safe if it’s not set up correctly. This section helps verify the ladder is on level ground, angled properly, and extended high enough to meet the landing. It keeps your team from making risky shortcuts under time pressure.
  3. Safe ladder usage: Even a perfectly placed ladder is dangerous if it’s used the wrong way. Use this section to confirm best practices are followed—like maintaining three points of contact and using tool belts instead of carrying equipment by hand.
  4. Pre-use inspection habits: This part reinforces consistency. It helps you check that ladders are being inspected before each use—not just when something looks off. It builds a habit of awareness across your crew.

Customizing your ladder safety inspection checklist

With Lumiform’s form builder, you can quickly customize the template to fit your specific equipment and workflow.

One way is to add ladder type categories—like step ladders, extension ladders, or platform ladders. For example, you might want to track locking mechanisms on step ladders or check pulley systems on extension models.

The template also lets you include digital signatures from inspectors to document who completed each check and when. This is especially useful for large teams or rotating shifts, where multiple people are handling safety checks.

To catch early signs of damage, your team has the option to attach photos of problem areas. This could include a cracked rung, a missing end cap, or bent rails. Managers can then remotely verify reported issues and prioritize repairs without second-hand descriptions slowing things down.

Download Lumiform’s ladder safety inspection checklist today

A reliable inspection process starts with the right structure. This template is designed to fit seamlessly into your existing safety routine, whether you’re managing a single site or multiple crews. It supports you in keeping records organized, flagging issues fast, and aligning inspections with site standards.

Related categories

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Preview of the template
entity_item!!!
Page 1
General Ladder Condition
Are all ladder components (side rails, rungs, feet) in good condition with no visible damage?
Are the ladder feet/end caps in good condition?
Is the ladder free of any corrosion, rust, or other deterioration?
Are all rivets, bolts, and other fasteners securely attached?
Ladder Usage and Placement
Is the ladder placed on a stable, level surface?
Is the ladder secured at the top to prevent displacement?
Is the ladder extended at least 3 feet above the upper landing surface?
Are the ladder side rails extended at least 36 inches above the landing surface?
Is the ladder set up at the proper angle (1 foot of base for every 4 feet of working length)?
Ladder Safety Practices
Are ladders only used for their intended purpose, not for other tasks?
Are three points of contact maintained when climbing/descending the ladder?
Are tools and materials carried in a tool belt or hoisted up, not carried by hand on the ladder?
Are ladders inspected before each use for any defects?
Do workers avoid leaning too far to the side while on the ladder?

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Safety inspections: A comprehensive guide for your teamLadder safety: 12 essential rulesEquipment inspection: A comprehensive guide for businesses
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Template collections

See comprehensive collections of best practice templates related to this topic.

34 free safety inspection checklists for every industry11 free ladder inspection checklistsBest 27 free OSHA inspection checklist templates
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Safety inspection appLadder safety softwareEquipment inspection softwareEquipment maintenance software 
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Other resources

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3 types of equipment inspections10 reasons why workplace safety is important4 ways that workplace safety increases worker productivityHow to perform safety inspections

Frequently asked questions

Who is responsible for conducting ladder inspections in a team?

Typically, a designated safety officer, supervisor, or trained team lead handles ladder inspections. The key is consistency and accountability—assigning a responsible person for each shift or location prevents tasks from falling through the cracks. It’s also smart to rotate responsibilities occasionally to keep inspections fresh and avoid complacency.

What are some easily overlooked areas people miss during ladder inspections?

The ladder’s feet often get ignored, even though worn or missing end caps can cause serious slips. People might also skip checking for subtle structural warping or corrosion under stickers and paint. Hinges and locking mechanisms on step ladders tend to wear out slowly, so inspectors risk missing signs of weakness if they’re not physically testing them.

When should a ladder be removed from service?

Any time a ladder shows structural damage—like cracked rungs, bent rails, or missing parts—take it out of rotation immediately. Even minor instability is enough to justify pulling it. Mark it clearly as “Do Not Use” and store it away from the work area until it’s repaired or replaced.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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