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Landlord legionella risk assessment template

Landlord legionella risk assessment template

Ensure water safety in your properties with our legionella risk assessment template. Identify risks, implement control measures, and protect your tenants. Download your free PDF from Lumiform today!

Use this template
or download pdf
Landlord legionella risk assessment template

Ensure water safety in your properties with our legionella risk assessment template. Identify risks, implement control measures, and protect your tenants. Download your free PDF from Lumiform today!

Use this template
or download pdf

About the Landlord legionella risk assessment template

A landlord legionella risk assessment template is essential for managing water safety in your properties. This tool provides your team with a structured approach to identifying and controlling the risks associated with legionella bacteria.

Using this template helps you enhance safety, ensure compliance, and protect your tenants from potential health hazards.

Your organization can proactively manage water systems with this template, facilitating timely interventions and informed decision-making. Furthermore, regular assessments help maintain a safe living environment for all occupants.

Streamline your risk assessment process and reduce the risk of outbreaks

The primary goal of our landlord legionella risk assessment template is to provide a comprehensive framework for assessing and mitigating legionella risks. This template covers all essential areas, helping your team conduct thorough evaluations and maintain high safety standards. Using this checklist helps you streamline the risk assessment process, address potential issues early, and enhance overall water safety in your properties.

Regular use of this template helps your team prevent outbreaks and ensures your organization meets regulatory requirements. It supports a proactive approach with detailed documentation and regular reviews.

Ultimately, our legionella risk assessment template fosters a secure and healthy living environment, enhancing trust and confidence for your tenants and stakeholders.

Key elements of the landlord legionella risk assessment template

Our Landlord Legionella risk assessment template includes crucial components to ensure thorough evaluations:

  • Identify water systems: Locate all water systems in your properties, including tanks, pipes, and outlets. Understanding the layout helps your team identify areas where legionella bacteria may thrive. Additionally, it ensures no system is overlooked during assessments.
  • Assess risk factors: Evaluate factors that contribute to legionella growth, such as water temperature, stagnation, and nutrient sources. By recognizing these factors, your team can implement targeted control measures. Consequently, this reduces the risk of bacterial proliferation.
  • Implement control measures: Develop and implement strategies to control legionella risks, such as regular cleaning, temperature control, and system maintenance. Ensure your team understands and follows these measures consistently. Moreover, regular monitoring helps maintain their effectiveness.
  • Monitor and record: Keep detailed records of water temperature readings, maintenance activities, and any incidents. Documentation supports compliance with safety regulations and provides a basis for continuous improvement. Thus, your organization can demonstrate due diligence.
  • Review and update: Regularly review and update the risk assessment to reflect changes in water systems or regulations. Continuous improvement ensures your team adapts to new challenges and maintains high safety standards.

Each section guides your team through essential assessment tasks, ensuring nothing is overlooked. This comprehensive approach enhances water safety management, promoting vigilance and security within your organization.

Get started with Lumiform’s risk assessment template

Ready to ensure your properties are safe from legionella risks? Download Lumiform’s free landlord legionella risk assessment template today and implement a robust strategy for managing water safety.

Our user-friendly template will help your team ensure compliance, address risks, and maintain high standards. Take the first step towards a secure and healthy living environment! Download your free template and set new standards with Lumiform.

Click here to sign up now!

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Preview of the template
Audit
Schematics (optional - might be useful for complex system)
Schematic diagram
Water Supply
How is water fed to the dwelling?
Describe other systems
Water heating and storage
Add any boilers heating the hot water (including if it heats a cylinder)
Where is the boiler located?
Other description
Record the temperature of the hot water setting (If temp. not shown, enter dial setting e.g. Max)
Is the temperature between 55 and 60 degrees Celsius?
Temperature in Celsius:
Add any hot water cylinders here (whether heated by a boiler or electric)
Where is the hot water cylinder located?
Other description
Is this a fortic tank?
It is recommended that the fortic tank be removed at the earliest opportunity and replaced with a different type of hot water provider. In the meantime, the temperature on the hot water setting should be set to at least 60 degrees.
What is the temperature setting on the cylinder?
Is the temperature setting between 55 and 60 degrees?
Are there any cold water tanks supplying a hot water cylinder?
Where is the cold water tank which supplies the hot water cylinder located?
Is there a well fitted lid on the tank?
Is the tank clean?
Is the tank lagged?
Is the water stored at below 20 degrees?
Record the temperature of the water in the tank:
Record of temperatures
List of outlets and temperatures. If there are thermostatic mixer valves, the temperatures recorded are the temperatures of the pipes as close to the TMV as possible.
Outlet name / location
Other description
Is the outlet fed via a TMV?
Hot water temperature:
Cold water temperature:
Is the cold water below 20 degrees and the hot water 50 degrees or greater?
Showers
Add any showers
Where is the shower located?
Other description
Does the shower head look clean?
The showerhead should be disinfected, dismantled, and cleaned by the occupier quarterly or as indicated by the rate of fouling.
Spa pools
Add any whirlpool baths, spa baths, hot tubs, jacuzzis
Where are they located?
Other description
Does the item look clean and regularly disinfected?
It is recommended that spa pools which include whirlpool baths, spa baths, hot tubs etc. should be removed at the earliest opportunity. The occupier should disinfect after EVERY use according to manufacturers instructions.
Deadlegs
Add any deadlegs
Location
Add media
Does the deadleg require removal? (Normally the answer is remove.)
This deadleg should be removed within one month of the report by a competent person.
Information
Are occupiers given information about the control of legionella?
See later in this risk assessment for suggested wording on a tenant's information leaflet which should be provided to the current occupier and to new occupiers at the time of signing any tenancy agreement.
Void periods
Is there adequate procedures in place when there are void periods?
Recommended action for void periods: taps should be opened during viewings with prospective tenants at least weekly. If the property is unoccupied for longer than 6 weeks, the hot cylinder (if present) should be heated to at least 60 degrees for one hour and run through for 5 minutes. Where there is no cylinder, the temperature should be set to 60 degrees and run through for 5 minutes. For longer periods, consideration should be given to professional cleaning. Where a new tenant is to take occupation, temperatures on boilers and cylinders should be checked to ensure they are set at between 55 and 60 degrees.
Any other risks identified
Details of risk identified
Detail of risk identified
Take photos (optional)
Banding, review and signature
Risk banding
The risk score is defined as follows: 0% to 40% - High risk - there is a high risk to the people identified and prompt action is needed 41% - 74% - Medium risk - there is a medium risk to the people identified and the recommended action is required within one month 75% - 100% - Low risk - there is a low risk to the people identified. Recommendations to be completed as soon as possible
Review
A review of this risk assessment should be carried out regularly (at least every two years) and whenever there is reason to suspect that it is no longer valid for example if there is: • a change to the water system or its use; • a change to the use of the building where the system is installed; • new information available about risks or control measures; • the results of checks indicating that control measures are no longer effective; • changes to key personnel; • a case of legionnaires’ disease / legionellosis associated with the system
Signed
Full Name and Signature of Inspector
This template was downloaded 11 times

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Frequently asked questions

How do landlords address the challenges of multi-property Legionella risk assessments?

Managing Legionella risk assessments across multiple properties requires a systematic approach. Landlords must standardize assessments while adapting to each property’s unique aspects. A flexible template and centralized management systems can track assessments and schedule maintenance. Regular staff training and clear communication ensure thorough, compliant assessments.

What role does technology play in improving Legionella risk assessments?

Technology enhances Legionella risk assessments by improving efficiency and accuracy. Digital tools help landlords create and manage checklists, automate data collection, and generate reports, reducing errors. Selecting the right technology and ensuring data security are crucial for maintaining compliance and improving safety management.

How can landlords ensure compliance with Legionella risk assessment regulations?

Landlords must ensure compliance by staying informed about regulations and standards. Regular training and checklist updates are crucial. Challenges include integrating evolving legal requirements. Documenting assessments, maintaining records, and scheduling reviews are essential. Consultants or specialized software help maintain up-to-date compliance, reducing legal risks.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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