Workplace Inspection Checklist Template - Free Editable PDF

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Workplace inspection checklist template

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Use this template with Lumiform

Customize this template or build your own
Fill out templates via mobile app
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

A workplace inspection checklist template helps you systematically identify and document hazards in your work environment to prevent accidents and ensure regulatory compliance. This comprehensive tool guides safety managers through every critical area of inspection—from walking surfaces and electrical safety to emergency equipment and hazardous materials storage.

According to the latest OSHA statistics, fall protection violations remain the most cited issue (5,914 violations in 2025), followed by hazard communication (2,546 violations) and ladder safety (2,405 violations). We created this template to help you address these common compliance issues before they become costly violations, while creating a documented trail of your safety efforts that demonstrates due diligence during regulatory inspections.

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Created by

Oti Francis

Preview of the template

Audit

Previous inspection

Has the last inspection been reviewed?

Are there no outstanding actions?

Safety Management System

Workers compensation certificate is displayed

Is there a current OHS policy

Is there a injury management system

Is there a drug and alcohol policy

Are regular safety toolbox meetings held

Is there an induction package which includes safety

Are operators required to be trained before using plant and machinery

Is there a training register

Is there safe operating procedures displayed

Fire Prevention

Evacuation plan displayed and understood by all employees?

Evacuation procedures discussed regularly? (3 to 4 times a year)

Extinguishers in place, clearly marked for type of fire?

Extinguishers recently serviced? (Check 6 monthly punch mark on tabs.)

Extinguishers clear of obstructions?

Extinguisher no more than 1200 mm max height & base not lower that 100 mm?

Indicator signs 2.1 m above floor level?

Adequate direction notices for fire exits?

Exit doors easily opened from inside?

Exits clear of obstructions?

Fire alarm system functioning correctly?

General Lighting

Good natural lighting?

Reflected light from walls & ceilings not causing glare to employees?

Light fittings clean and in good condition?

Emergency exit lighting operable?

Building Safety

Floor surfaces even and uncluttered?

Entry and walkways kept clear?

Walkways adequately and clearly marked?

Intersections kept clear of boxes etc?

Stair and risers kept clear?

Are spill kits available

Are liquid spills removed quickly?

Are railings in good condition?

Are fall preventive measures in place and used where gaps occur in railings?

Are footpaths in good condition?

Furniture in sound condition?

Loading area clean and tidy?

5.0 - Work Benches

Clear of rubbish?

Tools not in use kept in place?

No damaged hand tools in use?

No damaged power tools in use?

Work height correct for the type of work and the employee?

No sharp edges?

Rubbish Removal

Bins located at suitable points around site?

Bins emptied regularly?

Oily rags and combustible refuse in covered metal containers?

Storage Design and Use

Materials stored in racks and bins wherever possible?

Storage designed to minimise lifting problems?

Floors around racking clear of rubbish?

General condition of racks and pallets?

Personal Protective Equipment

Signage of PPE requirements displayed on or around equipment

Required PPE is available

Machines

Are they maintained and serviced according to the manufacturer's instructions

Are they kept clean?

Are the floors around the machines kept clean?

Guards in good condition?

Starting and stopping devices within easy reach of operator?

Waste/off cuts removed and stored safely?

Drip pans on floor to prevent spillage?

Adequate work space?

Is lighting adequate?

Noise levels controlled?

No bending or stooping required?

Duck-boards in good repair?

Operators trained/inducted into the operation of the machines?

Do operators comply with the training?

Are lockout procedures implemented and followed?

Is this equipment safe

Air impact wrenches

Band saw

Drop saw

Mill drill

Parts washer

MIG welding machine

Crane

Linisher

Compressed Gas

Cylinders contents are identified and appropriately secured

Gas bottles are stored correctly

Empty cylinders are separated from full ones

Gas lines are free of leaks, kinks, wear and tear

Electrical Safety

Safety switches installed?

Safety switches tested every 6 months and tests recorded?

No double adapters in use?

Portable equipment tested and tagged?

No broken plugs, sockets or switches?

No power leads across walkways?

No frayed or damaged leads?

No strained leads?

Portable power tools in good condition?

Where required are emergency shut-down procedures in place?

Welding Safety

Is appropriate PPE provided and used

Are there appropriate warning signs in welding areas

Is there adequate ventilation for welding tasks

Are welding screens used when performing welding tasks

Chemical Safety

Hazardous Substance Register complete and available?

Material Safety Data Sheets available for all chemicals?

Risk assessments completed for hazardous substances?

All containers labelled correctly?

Unused substances disposed of?

Do special storage conditions apply?

If applicable are special storage conditions followed?

Workers trained in the use of hazardous substances?

If required is PPE available?

Is adequate ventilation provided?

Are eye washes and showers easily accessed?

Ladders

Are all ladders Industrial strength? (Non Household rated, check label.)

Are ladders in good condition?

If used for electrical work are they non conductive? (Wood or fibre glass.)

Used according to instructions?

For extension ladders are ropes, pulleys and treads in a good state of repair?

First Aid Facilities

Are cabinets and contents clean and orderly?

Are contents regularly checked?

No contents past their expiry date?

Cabinets clearly labelled?

Is there easy access to cabinets?

Employees aware of location of first aid cabinet?

Are first aid officers accessible?

Are emergency numbers displayed?

Kitchen

Drains clear and free flowing

Taps free from drips

Fridge clean and in good condition

Microwave clean and maintained

Oven/stove safe and clean

Area free from pests or evidence thereof

Area clean and tidy

Office Hazards

Condition of filing cabinets?

Condition of chairs? (Five star bases.)

Desks in good condition? (No damage.)

Screen Based Equipment positioned to reduce glare from windows etc?

Photocopiers positioned to avoid fumes?

Tasks designed to prevent Occupational Overuse Syndrome? (Breaks included.)

Air conditioning systems regularly maintained?

Stable non-slip floor coverings in good condition?

Forklift Condition

Schedule maintenance performed?

Is there a log book within the vehicle

Vehicle 1 Condition

Schedule maintenance performed?

Condition of tyres?

Brake performance?

Lights? (Check operation of brake, indicator and reversing lights)

Condition of drivers seat?

Condition of other seats?

First aid kit supplied and adequate?

Storage provisions?

Is there a log book within the vehicle

Vehicle 2 Condition

Schedule maintenance performed?

Condition of tyres?

Brake performance?

Lights? (Check operation of brake, indicator and reversing lights)

Condition of drivers seat?

Condition of other seats?

First aid kit supplied and adequate?

Storage provisions?

Is there a log book within the vehicle

Sign Off

On site representative

Auditor's signature

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Frequently asked questions

What steps can your organization take to improve the frequency of workplace inspections?

Improving inspection frequency involves integrating inspections into your organization’s routine operations. Establish a clear schedule and assign responsibilities to ensure consistency. Use digital tools to automate reminders and track inspection history. Encourage a proactive approach by highlighting the benefits of regular inspections, such as reduced incidents and improved safety culture.

How do you address team resistance to participating in workplace inspections?

To address resistance, involve your team in developing the inspection process, making it more relevant and less burdensome. Communicate the purpose and benefits of inspections, such as enhanced safety and reduced risks. Provide training to build confidence and competence. Recognize and reward participation to boost morale. Encourage open feedback to continuously improve the process, ensuring it remains effective and meaningful to your organization.

What role does technology play in enhancing your organization’s workplace inspections?

Technology plays a crucial role in enhancing workplace inspections by increasing efficiency and accuracy. Use digital platforms to streamline inspection processes, allowing for real-time data collection and reporting. Mobile applications can facilitate on-the-spot hazard identification and corrective action tracking. Implementing data analytics can help identify trends and areas for improvement.

Oti Francis

Oti Francis is a versatile Content Writer specializing in B2B and B2C content. Passionate about using content to drive audience engagement, brand ROI, and business success, Oti excels in creating impactful, SEO-optimized materials. At Lumiform, they contribute to enhancing workflow automation and operational excellence, bringing creativity and strategic insight to every project.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.