Workplace Inspection Checklist Template - Get Free Editable PDF

Workplace inspection checklist template

About the Workplace inspection checklist template

A workplace inspection checklist template is crucial for maintaining a safe and efficient work environment. This template equips your team with a structured approach to identifying potential hazards and ensuring compliance with safety regulations. By using this checklist, you can proactively address issues, enhance workplace safety, and ensure compliance. This checklist empowers your team with proactive safety management, facilitating thorough inspections and timely interventions.

Identify hazards early and enhance overall workplace safety

The primary objective of our workplace inspection checklist template is to provide a comprehensive framework for conducting effective workplace inspections. This template ensures all critical areas are addressed, helping your team manage inspection tasks and ensure a safe environment. By using this checklist, you can streamline the inspection process, identify hazards early, and enhance overall workplace safety. Regular inspections help prevent accidents and ensure your organization remains compliant with safety standards. It supports a proactive approach with detailed documentation and regular assessments. Ultimately, this checklist fosters a safe and efficient work environment, leading to improved protection and peace of mind for your team and organization.

Key elements of the workplace inspection checklist template

Our checklist includes essential components to ensure thorough evaluations:

General safety conditions: Inspect all work areas to ensure they are clean, organized, and free from hazards such as tripping or slipping risks. Verify that emergency exits are marked and unobstructed and that lighting is adequate throughout the facility.
Equipment and machinery: Check that all machinery and equipment are in good working condition and that safety guards are in place and functioning properly. Ensure that all employees are trained in the safe operation of equipment to prevent accidents.
Chemical safety: Ensure that all chemical containers are properly labeled and that Material Safety Data Sheets (MSDS) are readily accessible. Verify that chemical storage areas are secure and well-ventilated to prevent exposure risks.
Personal protective equipment (PPE): Confirm that appropriate PPE is available and used by your team. Ensure that PPE is properly maintained and stored and that employees are trained in its correct use.
Documentation and follow-up: Maintain comprehensive records of inspections and any corrective actions taken. This ensures transparency and supports continuous improvement in safety practices, providing a clear history of efforts and facilitating future planning.

Each section guides your team through essential inspection tasks, ensuring nothing is overlooked. This comprehensive approach enhances safety management, promoting security and compliance within your workplace.

Get started with Lumiform’s workplace inspection checklist template

Ready to enhance your workplace safety and ensure compliance? Download Lumiform’s free workplace inspection checklist template today and implement a robust strategy for managing safety. Our user-friendly template will help your team ensure safety, prevent hazards, and maintain high standards. Act now—take the first step towards a safer and more compliant workplace! Download your free template and set new standards with Lumiform.

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Preview of the template

Audit

Previous inspection

Has the last inspection been reviewed?

Are there no outstanding actions?

Safety Management System

Workers compensation certificate is displayed

Is there a current OHS policy

Is there a injury management system

Is there a drug and alcohol policy

Are regular safety toolbox meetings held

Is there an induction package which includes safety

Are operators required to be trained before using plant and machinery

Is there a training register

Is there safe operating procedures displayed

Fire Prevention

Evacuation plan displayed and understood by all employees?

Evacuation procedures discussed regularly? (3 to 4 times a year)

Extinguishers in place, clearly marked for type of fire?

Extinguishers recently serviced? (Check 6 monthly punch mark on tabs.)

Extinguishers clear of obstructions?

Extinguisher no more than 1200 mm max height & base not lower that 100 mm?

Indicator signs 2.1 m above floor level?

Adequate direction notices for fire exits?

Exit doors easily opened from inside?

Exits clear of obstructions?

Fire alarm system functioning correctly?

General Lighting

Good natural lighting?

Reflected light from walls & ceilings not causing glare to employees?

Light fittings clean and in good condition?

Emergency exit lighting operable?

Building Safety

Floor surfaces even and uncluttered?

Entry and walkways kept clear?

Walkways adequately and clearly marked?

Intersections kept clear of boxes etc?

Stair and risers kept clear?

Are spill kits available

Are liquid spills removed quickly?

Are railings in good condition?

Are fall preventive measures in place and used where gaps occur in railings?

Are footpaths in good condition?

Furniture in sound condition?

Loading area clean and tidy?

5.0 - Work Benches

Clear of rubbish?

Tools not in use kept in place?

No damaged hand tools in use?

No damaged power tools in use?

Work height correct for the type of work and the employee?

No sharp edges?

Rubbish Removal

Bins located at suitable points around site?

Bins emptied regularly?

Oily rags and combustible refuse in covered metal containers?

Storage Design and Use

Materials stored in racks and bins wherever possible?

Storage designed to minimise lifting problems?

Floors around racking clear of rubbish?

General condition of racks and pallets?

Personal Protective Equipment

Signage of PPE requirements displayed on or around equipment

Required PPE is available

Machines

Are they maintained and serviced according to the manufacturer's instructions

Are they kept clean?

Are the floors around the machines kept clean?

Guards in good condition?

Starting and stopping devices within easy reach of operator?

Waste/off cuts removed and stored safely?

Drip pans on floor to prevent spillage?

Adequate work space?

Is lighting adequate?

Noise levels controlled?

No bending or stooping required?

Duck-boards in good repair?

Operators trained/inducted into the operation of the machines?

Do operators comply with the training?

Are lockout procedures implemented and followed?

Is this equipment safe

Air impact wrenches

Band saw

Drop saw

Mill drill

Parts washer

MIG welding machine

Crane

Linisher

Compressed Gas

Cylinders contents are identified and appropriately secured

Gas bottles are stored correctly

Empty cylinders are separated from full ones

Gas lines are free of leaks, kinks, wear and tear

Electrical Safety

Safety switches installed?

Safety switches tested every 6 months and tests recorded?

No double adapters in use?

Portable equipment tested and tagged?

No broken plugs, sockets or switches?

No power leads across walkways?

No frayed or damaged leads?

No strained leads?

Portable power tools in good condition?

Where required are emergency shut-down procedures in place?

Welding Safety

Is appropriate PPE provided and used

Are there appropriate warning signs in welding areas

Is there adequate ventilation for welding tasks

Are welding screens used when performing welding tasks

Chemical Safety

Hazardous Substance Register complete and available?

Material Safety Data Sheets available for all chemicals?

Risk assessments completed for hazardous substances?

All containers labelled correctly?

Unused substances disposed of?

Do special storage conditions apply?

If applicable are special storage conditions followed?

Workers trained in the use of hazardous substances?

If required is PPE available?

Is adequate ventilation provided?

Are eye washes and showers easily accessed?

Ladders

Are all ladders Industrial strength? (Non Household rated, check label.)

Are ladders in good condition?

If used for electrical work are they non conductive? (Wood or fibre glass.)

Used according to instructions?

For extension ladders are ropes, pulleys and treads in a good state of repair?

First Aid Facilities

Are cabinets and contents clean and orderly?

Are contents regularly checked?

No contents past their expiry date?

Cabinets clearly labelled?

Is there easy access to cabinets?

Employees aware of location of first aid cabinet?

Are first aid officers accessible?

Are emergency numbers displayed?

Kitchen

Drains clear and free flowing

Taps free from drips

Fridge clean and in good condition

Microwave clean and maintained

Oven/stove safe and clean

Area free from pests or evidence thereof

Area clean and tidy

Office Hazards

Condition of filing cabinets?

Condition of chairs? (Five star bases.)

Desks in good condition? (No damage.)

Screen Based Equipment positioned to reduce glare from windows etc?

Photocopiers positioned to avoid fumes?

Tasks designed to prevent Occupational Overuse Syndrome? (Breaks included.)

Air conditioning systems regularly maintained?

Stable non-slip floor coverings in good condition?

Forklift Condition

Schedule maintenance performed?

Is there a log book within the vehicle

Vehicle 1 Condition

Schedule maintenance performed?

Condition of tyres?

Brake performance?

Lights? (Check operation of brake, indicator and reversing lights)

Condition of drivers seat?

Condition of other seats?

First aid kit supplied and adequate?

Storage provisions?

Is there a log book within the vehicle

Vehicle 2 Condition

Schedule maintenance performed?

Condition of tyres?

Brake performance?

Lights? (Check operation of brake, indicator and reversing lights)

Condition of drivers seat?

Condition of other seats?

First aid kit supplied and adequate?

Storage provisions?

Is there a log book within the vehicle

Sign Off

On site representative

Auditor's signature

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Frequently asked questions

How can you ensure your team conducts effective workplace inspections?

To conduct effective workplace inspections, your team should be well-trained and equipped with a comprehensive checklist tailored to your organization’s specific needs. Encourage thoroughness by focusing on both common hazards and less obvious risks. Regularly update inspection criteria to reflect changes in operations or regulations. Foster a culture of accountability by involving team members from various departments and ensuring follow-up actions are documented and communicated.

What steps can your organization take to improve the frequency of workplace inspections?

Improving inspection frequency involves integrating inspections into your organization’s routine operations. Establish a clear schedule and assign responsibilities to ensure consistency. Use digital tools to automate reminders and track inspection history. Encourage a proactive approach by highlighting the benefits of regular inspections, such as reduced incidents and improved safety culture. Involve leadership to emphasize the importance of inspections and allocate necessary resources.

How do you address team resistance to participating in workplace inspections?

To address resistance, involve your team in developing the inspection process, making it more relevant and less burdensome. Communicate the purpose and benefits of inspections, such as enhanced safety and reduced risks. Provide training to build confidence and competence. Recognize and reward participation to boost morale. Encourage open feedback to continuously improve the process, ensuring it remains effective and meaningful to your organization.

What role does technology play in enhancing your organization’s workplace inspections?

Technology plays a crucial role in enhancing workplace inspections by increasing efficiency and accuracy. Use digital platforms to streamline inspection processes, allowing for real-time data collection and reporting. Mobile applications can facilitate on-the-spot hazard identification and corrective action tracking. Implementing data analytics can help identify trends and areas for improvement. By leveraging technology, your organization can ensure more effective inspections and a safer work environment.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.