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Incoming Goods Inspection

Use these templates for the incoming goods inspection to immediately eliminate any quality defects in the pre-production.

Incoming Inspection Checklist Template

This incoming inspection cheklist template has been developed to facilitate the determination of inspection results and the necessary measures based on the labelling scheme.

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Receiving Inspection Checklist Template

A receiving inspection checklist template is used to assess newly-delivered materials from the supplier and either accept or reject them based on their condition.

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Incoming Material Inspection Checklist

Use this incoming material inspection checklist to perform material tests and report defects directly from the app.

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Why is an incoming goods inspection with checklist necessary?

The incoming goods inspection is a quality control in the context of the procurement of goods, thereby the quality of the delivered goods is checked according to specified criteria. The purpose of checking the delivery is to ensure that the received goods match the order, have no damage and meet the quality requirements of the company. If possible, the incoming goods inspection should always be carried out in the presence of the supplier.

Quality managers use checklists during the incoming goods inspection to make it easier for themselves to reconcile the order with the delivered goods. In addition, these ensure that nothing is forgotten during the inspection. In this way, defective goods are more easily detected and complaints can be made more quickly. Goods inspection prevents quality problems from occurring in the end product or customers from being dissatisfied.

Goods inward inspections are mainly carried out in the following industries:

  • Catering, retail and other food businesses
  • Businesses that further process goods (production companies)
  • Logistics service providers
  • Shipping companies

Goods inward inspections reduce costs, increase quality standards and customer satisfaction. Many companies use their own labeling system for incoming goods inspection, which tells them what actions are necessary after the incoming goods inspection.

This article deals with the topics:

1. How a incoming goods inspection works

2. Identification systems in goods-in inspection

3. A mobile application for incoming goods inspections

How does a incoming goods inspection process work?

A goods receipt inspection not only ensures a company's quality standards, but also serves as a economic safeguard. If goods are damaged, acceptance can be refused and a faultless delivery demanded.

In order for such claims to be made, the goods must be inspected immediately for any defects. This also includes checking the correct number or quantity of the goods.

Responsible employees best proceed as follows during the incoming goods inspection:

  1. Check delivery note
  2. Assign delivery bill to corresponding order
  3. Check type and/or Perform quantity check
  4. Perform quality check
  5. Check whether defects are present
  6. Confirm all items
  7. Create goods receipt note (delivery note)

The process of the goods receipt check should be structured and, above all, uniform. First of all, it must be checked whether the delivery is actually the ordered goods and quantities. The delivery bill and order form are the basis for checking for completeness. Provided that the delivered goods are free of defects and in the desired quantity, the receipt of the goods is made, indicating the name of the inspector and the date and time.

Marking systems in incoming goods inspection

A checklist for incoming goods inspection specifies exactly which points are to be checked during a quality inspection, for example size, color, condition, packaging and so on. To ensure that an inspection result triggers a specific action after inspection, many companies use a marking system for goods acceptance.

Three stages are usually set for the acceptance criteria: 1. Accepted, 2. Conditionally accepted, and 3. Rejected. The designations vary by company. You decide what happens to the goods after delivery.

1. Accepted

The delivered goods are free of defects. It can either be stowed in the warehouse or transferred to the next operation.

2. Conditionally accepted

The delivered goods have transport damage, functional and dimensional deviations or improper markings. Acceptance is initially refused and rectification or replacement by the supplier is required.

3. Rejected

The delivered goods have significant defects. In these cases, the Lierung is often returned or refused acceptance. Depending on the type of goods and delivery agreements, however, companies may have to dispose of the rejected goods or classify them according to other criteria. In the retail industry, for example, defective goods are sold as second-choice items at a lower price.

A mobile app for incoming goods inspection

Lumiform is a powerful checklist mobile app that helps ensure incoming goods inspection is done correctly. This prevents quality problems from occurring in the first place.

Individual digital forms

The flexible form construction kit makes it possible to create new individual checklists at any time and to adapt them again and again.

First class customer service

Lumiform’s excellent 24/5 support will reliably answer all your questions about the app when you need assistance using the tool.

Scheduling and notifications

The Lumiform App ensures that the schedule is kept. All employees receive notifications about the procedure and due dates. Managers automatically receive notifications when assignments are overdue and problems have occurred.

Time-defined work steps

Keep an eye on your schedule and use the information to identify opportunities to increase your efficiency.

Faster identification and resolution of problems

The data you collect from inspections is collected under the Analysis Tab. Here you can access all data and view your performance reports broken down by time, location and department. This helps you quickly identify causes and problems so you can fix them as quickly as possible.

Track inspections in facilities over time

Monitor your team’s inspection performance and identify opportunities to improve the process and efficiency of your operations.


Connect Lumiform’s Software to enterprise software systems.

Time-defined targets

Keep an eye on what’s happening and identify insights from the information gained to increase your efficiency.

Your contact for all questions concerning Incoming Goods Inspection

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