Mobile audits & inspections
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Incoming Goods Inspection

Use these templates for the incoming goods inspection to immediately eliminate any quality defects in the pre-production.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

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Incoming Inspection Checklist

This template has been developed to facilitate the determination of inspection results and the necessary measures based on the labelling scheme.

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Receiving Inspection Checklist

A receiving inspection checklist is used to assess newly-delivered materials from the supplier and either accept or reject them based on their condition.

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Material Inspection Report

Use this template to perform material tests and report defects directly from the app.

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What is hidden behind an incoming inspection?

An incoming inspection, also called incoming inspection or material testing, evaluates the quality of the purchased goods on the basis of defined acceptance criteria. Quality managers in production carry them out in order to solve quality problems already during pre-production. The results of the incoming goods inspection follow a marking system, which determines the necessary measures to be taken.

The use of a mobile checklist for the incoming goods inspection helps quality managers to ensure that the items produced comply with the specifications of the order, to reduce production costs and to produce high-quality products that meet or even exceed quality standards, customer expectations and safety regulations.

This article deals with the following topics:

1. The incoming inspection system

2. Process of a goods receipt inspection

3. A mobile application for incoming inspection

The system of incoming goods inspection:

A checklist for the incoming inspection contains precise information on the points at which a quality control should be carried out: Size, colour, shape, markings and packaging of an article. The marking system is used to check the acceptance criteria specified in the order in an orderly manner. Each test result corresponds to the following actions:

  1. Accepted
    The accepted goods should be placed in stock or forwarded to the next process. If all raw materials or purchased components meet the quality standards, manufacturers usually proceed with the first production run. A first sample inspection is carried out to confirm that the manufacturing process produces a product that meets the design requirements.

  2. Conditionally accepted
    Quality inspectors should keep an eye on transport damage. It's significant to focus on minor or major defects such as functional and dimensional deviations and improper marking to determine whether the raw materials can be "conditionally accepted". In advance, conditions for acceptance such as rework or replacement by the supplier should be established to ensure that quality managers and a representative of the supplier agree.

  3. Rejected
    Quality inspectors should prepare a Non-Conformity Report (NCR) for rejected materials and indicate whether they will be sorted, scrapped or re-evaluated against more specific acceptance criteria. Rejecting materials during an incoming goods inspection can lead to bottlenecks, which in turn destabilizes the production plan. However, rejection also prevents costly manufacturing problems that lead to unsafe and defective products in mass production.

flow of a goods receipt inspection

The incoming goods inspection process should be structured and, above all, uniform. At first, it should be checked whether the delivery is actual and the ordered products and the ordered quantity. Provided that the ordered objects and the desired quantity are in mint condition, it is recommended to follow the following steps:

  • If the incoming goods inspection has already revealed defects, the delivery is described as unacceptable.

  • If everything is alright with the goods, the goods can be accepted.

  • When unpacking the goods in the warehouse, they should be subjected to a further incoming goods inspection.

  • If defects are found during this or later during actual use, the delivery will be classified as defective and must be returned.

A mobile app for incoming goods inspection

Lumiform is a powerful, mobile inspection checklist application that helps to easily mark raw materials as accepted, conditionally accepted or rejected. This allows quality problems in pre-production to be solved immediately.

Individual digital forms

The flexible form construction kit makes it possible to create new individual checklists at any time and to adapt them again and again.

First class customer service

Lumiform’s excellent 24/5 support will reliably answer all your questions about the app when you need assistance using the tool.

Scheduling and notifications

The Lumiform App ensures that the schedule is kept. All employees receive notifications about the procedure and due dates. Managers automatically receive notifications when assignments are overdue and problems have occurred.

Time-defined work steps

Keep an eye on your schedule and use the information to identify opportunities to increase your efficiency.

Faster identification and resolution of problems

The data you collect from inspections is collected under the Analysis Tab. Here you can access all data and view your performance reports broken down by time, location and department. This helps you quickly identify causes and problems so you can fix them as quickly as possible.

Track inspections in facilities over time

Monitor your team’s inspection performance and identify opportunities to improve the process and efficiency of your operations.


Connect Lumiform’s Software to enterprise software systems.

Time-defined targets

Keep an eye on what’s happening and identify insights from the information gained to increase your efficiency.

Your contact for all questions concerning Incoming Goods Inspection

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