There’s a lot of daily documentation that goes on behind the scenes of a daycare, from attendance tracking to maintaining student records. With the right daycare form templates, handling this becomes a lot more manageable.
The 17 daycare form templates below are designed to help you keep track of important information so you can remain compliant with regulations and keep everything organized and quickly accessible. Whether you’re tracking meal plans, processing enrollments, or drafting daycare policies, these customizable forms can transform your processes.
Essential daycare forms for smoother operations
You can download any of these daycare forms as a PDF or use them digitally, with collaboration and data analysis features included:
Daycare checklist
This checklist helps you manage your daycare center efficiently. From collecting essential information like allergies, medical conditions, and dietary preferences, to organizing daily schedules, this template keeps everything in one place. It’s great for ensuring smooth transitions throughout the day, from morning drop-offs to end-of-day pick-ups. You can easily customize the checklist to match your specific activities and meet any regulatory requirements.Daycare cleaning checklist
This cleaning checklist supports you in maintaining high hygiene standards, with sections for diverse cleaning tasks per major area of your daycare. It prompts you to disinfect toys and surfaces, sweep floors, sanitize restrooms, and more. You can adjust the tasks based on your facility’s needs and local health regulations. This way, you can stay on top of regular cleaning and keep your daycare safe and welcoming for both children and staff.Daycare safety checklist
Ensuring a safe environment for children is a top priority, and this checklist covers essential safety checks that you need to perform regularly. It includes checkpoints like securing furniture, maintaining playground equipment, verifying first-aid kits, and reviewing emergency exits. Customizable for your specific facility, this checklist aids you in staying compliant with safety regulations so that your daycare can be a safe space for children to learn and play in.Daycare incident report form
Accidents or unexpected situations can arise in any daycare, and it’s important to document every incident accurately. The daycare incident report form helps you capture essential details, including the time, location, description of the incident, and actions taken. Whether it’s a minor injury or a more serious event, you can record all necessary information in this form, supporting transparency and proper follow-up with parents. You can tailor the form to suit the types of incidents most common in your daycare.Infant daycare checklist
Caring for infants demands attention to detail, and the infant daycare checklist helps you track every part of their daily routine. This template includes sections for monitoring feedings, diaper changes, nap times, and developmental activities. Whether it’s noting specific care instructions from parents or keeping track of each infant’s sleep patterns, this checklist aids you and your staff in staying on top of tasks. You can modify it to match the specific needs of your daycare, from bottle preparation times to sensory activities.Daily health check form for daycare
Use this daily health check form to assess the physical condition of each child at the start of the day. It prompts you to record each child’s temperature, any visible symptoms of illness, and general behavior. By using this form consistently, you can quickly spot children who show signs of sickness and take actions to prevent any sprading. The template can be adjusted to include specific health checks required by your local guidelines, such as vaccination updates or symptoms related to seasonal illnesses.
How to create a daycare form in Lumiform
You can quickly come up with your own daycare form using the Lumiform app. Start with any of the templates above, then use the app’s drag-and-drop form builder to add, remove, or rearrange items. Whether you’re looking to make incident reports, attendance forms, or daily health checks, it’s easy to come up with a form that’s tailored to your daycare. Take advantage of multiple input types too like text fields, signatures, checkboxes, and photos to capture all necessary information.
Once the form is finished, you can assign roles or delegate it to staff members through the app. They can then access the form on mobile anytime or print it out as a PDF, then fill it out on the go. If on the app, you’ll get instant updates once the form is filled out. Staff can even flag problems and send alerts to the team if there are problems, ensuring prompt action is taken.
Afterwards, you can refer back to the form anytime on the app, or even use Lumiform’s data analysis tools to identify patterns and areas for improvement. This way, you can continuously improve how your daycare operates and give both children and staff an excellent experience.