There’s a lot of daily documentation that goes on behind the scenes of a daycare, from attendance tracking to maintaining student records. With the right daycare form templates, handling this becomes a lot more manageable.
The 17 daycare form templates below are designed to help you keep track of important information so you can remain compliant with regulations and keep everything organized and quickly accessible. Whether you’re tracking meal plans, processing enrollments, or drafting daycare policies, these customizable forms can transform your processes.
Essential daycare forms for smoother operations
You can download any of these daycare forms as a PDF or use them digitally, with collaboration and data analysis features included:
Daycare checklist
This checklist helps you manage your daycare center efficiently. From collecting essential information like allergies, medical conditions, and dietary preferences, to organizing daily schedules, this template keeps everything in one place. It’s great for ensuring smooth transitions throughout the day, from morning drop-offs to end-of-day pick-ups. You can easily customize the checklist to match your specific activities and meet any regulatory requirements.Daycare receipt template
Designed to provide a clear record of payments, this receipt template includes fields for parent and child details, services rendered, payment amounts, and dates. It’s structured to ensure critical information is captured for both billing and accounting purposes. You can adjust the layout for different payment method and include notes for special terms like late fees or payment deadlines. Use the template to keep your financial records in order and create a transparent process for parents.Daycare invoice template
This invoice template makes billing more convenient by breaking down services and fees into easily digestible sections. It includes areas for detailing care provided, additional services like meals or extended hours, and the total amount due. You can also incorporate payment terms, due dates, and accepted payment methods. Tailor it further by adding discounts, tax rates, or custom fields for special services so it aligns perfectly with how you run your daycare.Daycare contract template
A thorough daycare contract is essential for establishing clear agreements with parents. This template covers key aspects like the hours of care, payment schedules, policies for holidays and sick days, and health and safety protocols. You can modify it to reflect your specific terms for situations like late pickups or special care requirements. With customizable clauses and spaces for signatures, it helps protect both your daycare and clients by setting expectations from the get-go.Daycare cleaning checklist
This cleaning checklist supports you in maintaining high hygiene standards, with sections for diverse cleaning tasks per major area of your daycare. It prompts you to disinfect toys and surfaces, sweep floors, sanitize restrooms, and more. You can adjust the tasks based on your facility’s needs and local health regulations. This way, you can stay on top of regular cleaning and keep your daycare safe and welcoming for both children and staff.Daycare supply list template
Keeping your daycare stocked with essential supplies is easier with this organized template. It includes sections for daily necessities like snacks, cleaning products, arts and crafts materials, and hygiene supplies. You can customize it based on the supplies you need and even categorize items by activity or room. With this template, you can keep track of critical items and maintain a well-equipped, smoothly functioning daycare.Daycare schedule template
This schedule template helps you manage daily routines, offering a clear structure for planning activities, meals, naps, and playtime. It’s designed to provide an easy-to-understand overview of the day, making it easy for staff to stay on schedule. You can adjust the schedule to fit your specific programs or age groups or even add in seasonal activities. It’s a practical tool for letting everyone know what’s happening and when.Opening a daycare checklist
Starting a daycare can be overwhelming, but this checklist simplifies the process by guiding you through essential tasks. It covers everything from licensing and facility setup to hiring staff and creating safety policies. You can tweak it to include local regulations, specific business goals, or timelines for each step. By following this detailed checklist, you’ll ensure that nothing is overlooked, helping you get your daycare up and running smoothly.Daycare emergency contact form
This form is crucial for maintaining up-to-date emergency information for every child in your care. It includes fields for parent contact details, alternate emergency contacts, and relevant medical information. You can customize it to request additional details like authorized pickup persons or doctor’s contact info. With all necessary information in one place, this form ensures you can respond quickly and appropriately in case of an emergency.Daycare safety checklist
Ensuring a safe environment for children is a top priority, and this checklist covers essential safety checks that you need to perform regularly. It includes checkpoints like securing furniture, maintaining playground equipment, verifying first-aid kits, and reviewing emergency exits. Customizable for your specific facility, this checklist aids you in staying compliant with safety regulations so that your daycare can be a safe space for children to learn and play in.Daycare incident report form
Accidents or unexpected situations can arise in any daycare, and it’s important to document every incident accurately. The daycare incident report form helps you capture essential details, including the time, location, description of the incident, and actions taken. Whether it’s a minor injury or a more serious event, you can record all necessary information in this form, supporting transparency and proper follow-up with parents. You can tailor the form to suit the types of incidents most common in your daycare.Daycare registration form
The registration process is a crucial first step in building a strong relationship between your daycare and a new family. This daycare registration form gives you a structured way to collect all the necessary information upfront. It covers basic details like the child’s name and age, along with more critical data like medical history, emergency contacts, and authorized pickup persons. You can easily customize it to reflect your daycare’s specific requirements or state regulations.Infant daycare checklist
Caring for infants demands attention to detail, and the infant daycare checklist helps you track every part of their daily routine. This template includes sections for monitoring feedings, diaper changes, nap times, and developmental activities. Whether it’s noting specific care instructions from parents or keeping track of each infant’s sleep patterns, this checklist aids you and your staff in staying on top of tasks. You can modify it to match the specific needs of your daycare, from bottle preparation times to sensory activities.Daily health check form for daycare
Use this daily health check form to assess the physical condition of each child at the start of the day. It prompts you to record each child’s temperature, any visible symptoms of illness, and general behavior. By using this form consistently, you can quickly spot children who show signs of sickness and take actions to prevent any sprading. The template can be adjusted to include specific health checks required by your local guidelines, such as vaccination updates or symptoms related to seasonal illnesses.Daycare daily report template
Parents love knowing what their child did throughout the day, and this daycare daily report template gives you an efficient way to communicate all the important details. The template allows you to log activities, meals, nap times, and any highlights from the day, such as new skills learned or special milestones. You can also add personal notes, photos, or comments on the child’s mood and behavior. Whether you send it digitally or as a physical handout, this daily report keeps parents in the loop and reinforces the trust they place in your daycare.Medication form for daycare
When you’re administering medication in a daycare, it’s crucial to have careful documentation to ensure safety. The medication form for daycare enables you to track essential details, including the child’s name, the medication being administered, dosage, time of administration, and any special instructions from parents or healthcare providers. This form also includes sections for parent signatures and staff verification to ensure proper authorization and compliance with health guidelines. Feel free to customize this form based on your daycare’s medication policies.Daycare policies and procedures template
Clear policies and procedures lie at the heart of a well-run daycare, and they allow both staff and parents to understand the expectations and guidelines in place. The daycare policies and procedures template guides you through outlining health and safety practices, attendance policies, daily routines, and more. It’s fully editable, so you can be as detailed as you want with the policies and even add new sections.
How to create a daycare form in Lumiform
You can quickly come up with your own daycare form using the Lumiform app. Start with any of the templates above, then use the app’s drag-and-drop form builder to add, remove, or rearrange items. Whether you’re looking to make incident reports, attendance forms, or daily health checks, it’s easy to come up with a form that’s tailored to your daycare. Take advantage of multiple input types too like text fields, signatures, checkboxes, and photos to capture all necessary information.
Once the form is finished, you can assign roles or delegate it to staff members through the app. They can then access the form on mobile anytime or print it out as a PDF, then fill it out on the go. If on the app, you’ll get instant updates once the form is filled out. Staff can even flag problems and send alerts to the team if there are problems, ensuring prompt action is taken.
Afterwards, you can refer back to the form anytime on the app, or even use Lumiform’s data analysis tools to identify patterns and areas for improvement. This way, you can continuously improve how your daycare operates and give both children and staff an excellent experience.