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An SOP protocol for the fumigation process shall be used by the responsible officer as a guide to ensure effectiveness and safety when certified fumigators and fumigants are used on board. Use this template to follow the fumigation procedure from suitability testing to documentation and monitoring. This template makes it easier for crew members:1. Ensure a proper fumigation procedure.2. Take photographs of potential infestation or leakage. 3. Sort corrective actions by due date and priority level.4. Complete the fumigation report with digital signatures.5. Automatically generate and save fumigation reports.
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All the cargo spaces to be fumigated are suitable for fumigation.
The fumigator or his trained representatives have been made familiar with the fumigant label, detection methods, safety procedures and emergency procedures.
The fumigator in charge has verified that the gas detection and respiratory protective equipment (as defined by the IMDG and IMO recommendations) carried on the ship is in good condition and is suitable and adequate for the task and that sufficient supplies of consumables for such equipment are available to enable proper measurement.
In the event that there is not sufficient effective safety equipment on board the ship, the smoke master in charge should remind the master in writing of his responsibility to carry it and should assist the master as far as possible either by providing the equipment or by making arrangements for the ship to fulfil his responsibility to carry sufficient items.
The ship is provided with the necessary medicines and medical equipment and the latest version of the First Aid Guide for Accident Hazards (MFAG).
The fumigator in charge should always remind the master in writing of the responsibility incumbent upon him and should assist him wherever possible in obtaining these items so that the ship meets its responsibility for the transport of these items.
The captain has been informed in writing of all rooms containing the cargo to be fumigated.
The captain has also been notified in writing of any other spaces that are considered not to be safe, or could potentially become unsafe to enter during the fumigation.
The fumigator should endeavour to apply the appropriate efficacy criteria in terms of the minimum effective dose required, the treatment method and the exposure time.
After Fumigant Application
Every hold should be checked for leaks at all times and properly secured."
All spaces adjacent to (and with possible connection to) treated cargo holds should be checked and found free of gas.
The master or his trained representatives is made aware of the specific areas to be checked for gas concentrations throughout the fumigation period.
The responsible crew members have been shown how to properly perform gas measurements in the presence of gas and they are fully familiar and trained in the use of the provided gas detection equipment.
The captain and trained representatives are made aware of the fact that the initial check may not indicate any leaks.
It is essential that monitoring is to be continued in the accommodation, engine–room, etc. because concentrations may reach their highest levels after several days.
The master or trained representatives should be duly advised of the possibility of gas diffusion through the channel keel and/or ballast tanks and/or fire detection system.
The master or trained representatives are informed that the master is responsible for all aspects of safety during fumigation, once the fumigator in charge has formally handed over responsibility to him/her and has left the ship.
Make sure no gas is leaking from the enclosure.
Confirm that nearby crew members and bystanders are not exposed beyond acceptable limits.
During ventilation, corrective action must always be taken if gas concentrations exceed permissible levels in an area where crew members and bystanders may be exposed.
Ensure that gas detection hoses and associated pumps are not leaking.
Always purge each sampling line before taking a gas sample.
Make sure the sampling line has not been obstructed or interrupted.
Make sure to always use the correct number of pump strokes for each tube you are using.
Take phosphine measurements to ensure the correct gas concentration at all times.
Once the phosphine concentration has dropped below the target level, the fumigators can re-enter the ship following the proper intake procedure.
At the end of the exposure period, find out if the treatment was a success or a failure
Any further comments?
Name and signature of Inspector
Please note that this checklist template is a hypothetical example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.
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