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Process gap analysis template

Process gap analysis template

Enhance efficiency with our process gap analysis template. Identify gaps, implement improvements, and streamline operations. Download your free PDF from Lumiform today!

Use this template
or download pdf
Process gap analysis template

Enhance efficiency with our process gap analysis template. Identify gaps, implement improvements, and streamline operations. Download your free PDF from Lumiform today!

Use this template
or download pdf

About the Process gap analysis template

A process gap analysis template is essential for identifying inefficiencies and opportunities for improvement within your organization. This tool provides your team with a structured approach to evaluating current processes against desired outcomes. By using this template, you enhance operational efficiency, reduce waste, and ensure alignment with business goals.

Your organization can proactively manage process improvements with this template, facilitating timely interventions and informed decision-making. Moreover, the clarity it offers helps your team focus on what truly matters.

Transform your operational strategy with our free editable process gap analysis template

The primary goal of our process gap analysis template is to provide a comprehensive framework for evaluating and improving processes. This template covers all essential areas, helping your team identify gaps and implement effective solutions. By using this checklist, you streamline the analysis process, address inefficiencies early, and enhance overall productivity.

Regular use of this template helps your team prevent resource wastage and ensures your organization meets industry standards. It supports a proactive approach with clear documentation and regular reviews. Ultimately, our process gap analysis template fosters a culture of continuous improvement, enhancing performance and competitiveness for your team and stakeholders.

Key elements of the process gap analysis template

Our template includes crucial components to ensure thorough evaluations:

  • Define objectives: Clearly outline the desired outcomes for the process. Establish specific goals that align with organizational objectives. This step sets a clear direction and helps your team focus on achieving tangible results.
  • Document current processes: Map out the existing processes in detail. Identify each step and the resources involved. By understanding the current state, your team can better pinpoint areas for improvement.
  • Identify gaps: Compare the current processes with the desired outcomes. Pinpoint discrepancies and inefficiencies that hinder performance. Consequently, this helps prioritize which gaps need immediate attention.
  • Develop action plans: Create strategies to address identified gaps. Implement changes that align with best practices and organizational goals. Ensure that your team understands the actions required to close gaps effectively.
  • Monitor and review: Regularly assess the effectiveness of implemented changes. Adjust strategies as needed to ensure continuous improvement. Document findings and share insights with your team. Thus, you maintain a cycle of ongoing enhancement.

Each section guides your team through essential analysis tasks, ensuring nothing is overlooked. This comprehensive approach enhances process management, promoting efficiency and effectiveness within your organization.

Get started with Lumiform’s process gap analysis template

Ready to optimize your operations? Download Lumiform’s free process gap analysis template today and implement a robust strategy for closing operational gaps. Our user-friendly template will help your team ensure efficiency, address issues, and maintain high standards. Act now—take the first step towards a streamlined and competitive operation! Download your free template and set new standards with Lumiform.

Related categories

  • Operational excellence templates
  • General templates
  • Workforce management and HR templates
Preview of the template
Page 1
Process Overview
Process Name
Process Owner
Process Description
Current State Assessment
Are the process inputs and outputs clearly defined?
Are the process steps documented?
Are the process roles and responsibilities clearly defined?
Are the process performance metrics and KPIs defined?
Are the process bottlenecks and inefficiencies identified?
Are the technology and systems supporting the process identified?
Are the process improvements opportunities identified?
Gap Analysis
What are the key gaps in the current process?
What are the root causes of the gaps?
What are the potential impacts of the gaps?
Improvement Opportunities
What are the recommended process improvements?
What are the expected benefits of the improvements?
What are the implementation steps and timeline?
What are the resource requirements and costs?
How will the process performance be measured post-implementation?

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Bill of materials: Your guide to efficient manufacturing processesGap analysis: A complete guide with tools for strategic improvementLayered process audit (LPA): A complete guide to mastering product qualityThe ultimate guide to process validation
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Template collections

See comprehensive collections of best practice templates related to this topic.

8 free process audit checklist templatesBest free layered process audit templatesTop 23 internal audit checklist to improve your processTop 4 APQP checklist templates to streamline processes for free11 curated needs assessment templatesImprove processes with a retail audit checklist
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Layered process audit softwareField service management appIssue management softwareCompliance audit software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

10 principles of operational excellenceVDA process audit in 7 phasesQuality management processHow to evaluate compliance measuresHow to implement operational excellenceHow to measure operational excellenceWhat is process improvement?To whom is continuous improvement important4 benefits of safety management and how to communicate them4 strategies for developing a quality management plan4 ways process improvement increases profits

Frequently asked questions

How can process gap analysis benefit your organization?

Process gap analysis helps your organization identify inefficiencies and areas for improvement by comparing current performance with desired outcomes. By conducting this analysis, you can uncover hidden bottlenecks and streamline processes. Consequently, your team can enhance productivity and reduce costs. Moreover, understanding these gaps allows you to prioritize resources effectively, ensuring that improvements align with your strategic goals and customer expectations.

What challenges might your team face during process gap analysis?

Your team might struggle with data collection and interpretation during process gap analysis. Often, insufficient or inaccurate data can lead to misguided conclusions. To overcome this, ensure that your team has access to reliable data sources and understands the analysis objectives. Additionally, fostering open communication among team members will facilitate better collaboration, ultimately leading to more accurate and actionable insights.

How can your organization effectively conduct a process gap analysis?

To conduct an effective process gap analysis, your organization should first clearly define the scope and objectives. Engage your team in mapping current processes and identifying performance benchmarks. Then, use these benchmarks to pinpoint discrepancies. Furthermore, encourage regular feedback and discussions to refine the analysis. By doing so, you ensure that the findings are relevant and can drive meaningful improvements in your processes.

What steps should you take after identifying gaps in your processes?

After identifying gaps, prioritize them based on impact and feasibility. Develop a detailed action plan that outlines steps to address each gap. Assign responsibilities to your team members and set realistic deadlines. Moreover, regularly monitor progress and adjust strategies as needed. This proactive approach not only resolves existing issues but also fosters a culture of continuous improvement within your organization.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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