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84 templates

What is a digital template for food safety and hospitality?


A restaurant or food safety checklist, e.g. a HACCP checklist, is designed to meet the specified food safety hygiene standards. On the one hand, a checklist for the restaurant serves to make strategic decisions, such as keeping track of the tasks or activities that the restaurant staff must perform. However, the use of the checklist is not limited to the actions of a team. A restaurant checklist can also be successfully used for business activities in the restaurant business, such as when creating a customer satisfaction survey checklist.


On the other hand, a HACCP checklist serves as a structured guide to comply with the specified food safety standards. HACCP checklists support you in applying the HACCP concept in consideration of the preventive risk measures of food safety. Food business operators and restaurant owners usually use these templates.


Thus, a checklist for the restaurant and a HACCP checklist can be successfully used in the following areas:


  • for auditing food safety,

  • for recording the refrigerator temperature,

  • for the report about the restaurant visit,

  • for the health inspection in the restaurant

  • for the HACCP personnel training in the restaurant

An individual checklist for the restaurant or a HACCP checklist for food safety serves as a personal guide and supports you with regular inspections and hygiene checks. Working with a checklist helps you comply with specified standards, make work processes and planning more efficient, and meet the requirements of completeness during inspections. Lumiform also offers software to help manage your food quality and safety procedures.




How is a digital template for the restaurant or a HACCP checklist created?


Regardless of whether a new restaurant is opened or whether recurring inspections are performed. Checklists help to keep the overview in case of new challenges in the hospitality industry. At the same time, they allow you to meet completeness requirements and comply with proper standards.


1. Define the purpose of the checklist


Keeping up with the hospitality industry standards and correctly complying with all food safety standards is a huge task. Before you start to create a checklist, think carefully about the purpose of the checklist.


Will the template be used as a checklist for kitchen cleaning? Should it be used to remind you of the step-by-step process of closing down your restaurants? Does the template serve as a protocol to document the daily cooling temperature or as a template to log the temperature of food? Or do you want to use the HACCP checklist to perform regular HACCP audits?


2. Add necessary information to the list


Especially in the hospitality industry, it is essential to provide the employee's full name who has been hired to create a restaurant audit checklist. The same applies to a HACCP checklist, food controls and temperature measurements. It is essential to be able to trace which employee is dealing with the incident. When creating the list, make sure that you know what type of checklist needs to be designed to understand what information needs to be included.


3.Create a list of the tasks that need to be done.


The first thing you should do is to create a professional and appropriate description for each checklist. Also, make a list of the checkpoints or tasks to be done. Prioritize your list if necessary. The planning of the concept is important for creating the checklist, as this is the only way to avoid missing information and incompleteness of the test.


4.Prioritizing the tasks of a checklist for the restaurant


If you want to create a restaurant checklist, you should specify any checkpoints or tasks that need to be performed. Then these points must be put in the correct order. If necessary, the tasks build on each other. Also, consider which tasks have higher importance than others.


5.Enter any comments or remarks


When completing some task or test points, creating comments and remarks for the test point itself or further editing of the list can be significant. For example, suppose you have to do a weekly check-in a restaurant. If you have not been able to do this, an explanation can be added in this section. Give all the necessary details that are necessary for the explanation.


6. test the checklist for the restaurant or the HACCP checklist


Once the template has been completed, the restaurant checklist or the HACCP checklist should be run once as a test run. This is the only way you can identify any gaps and errors after the run, which you can then improve until you have your desired checklist that supports you in your individual challenges. In this way, you will have a smooth checklist for recurring tests and the organization of work processes.



FAQ: 3 Frequently asked questions about digital templates


What are the advantages of a digital template?


Using digital templates offers numerous advantages. Digital checklists not only make your daily work more comfortable, but they also ensure an efficient workflow. There is no paper chaos; the information does not get lost and is always available in digital form. If you use desktop software and apps for your checklists, you can perform your incident management, reporting and analyses digitally in a time-saving manner.


In which areas can digital templates be used?


Templates can be used for inspections, audits and quality and safety checks. Besides, delivery bills, goods receipts, lists and orders can be processed more efficiently with a template. Our template library offers a wide range of different digital templates.


Does a digital checklist comply with the documentation obligation?


In many areas of the food industry, there is a strict documentation obligation of the work processes. In particular, food transport, storage and cooling chains must be wholly and carefully documented to comply with the prescribed regulations verifiably. Digital inspections and audits with checklists make this easier by storing and thus archiving them in the cloud immediately after their inspection. Once the documentation period has expired, they can be deleted. Documents can also be accessed at any time and from anywhere when they are needed.