Creating digital inspection forms
Digital inspection forms and checklists are used by businesses and organisations to carry out inspections efficiently and 100% digitally. Using digital inspection forms saves time and money and ensures maximum efficiency and thoroughness every time. Thanks to the power of the digital format, you can gather complete and relevant information that will help you improve your internal processes. You can forget about the complications of paper lists, lost records and difficulties in accessing information.
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5 steps to a digital inspection form
Creating a digital inspection form or digitising existing forms takes just a few steps. In our extensive template library you can choose from ready-made inspection forms. The intuitive tool allows you to tailor digital inspection forms directly to your audit needs. In addition to inspections or comprehensive audits, you can also easily create digital templates for work orders, handover protocols or applications. The process is always similar.
- Create a checklist or use a ready-made template
- Choose a title
- Define categories
- Create checks for your inspections
- Consider logics to get standardised checks
- Create a confirmation section with signature fields
Benefits of digital inspection forms
Working with digital inspection forms is a quality leap from an outdated paper format to a digital format that allows you to collect more valuable information and speed up the inspection process in your organisation. Here are the advantages of digitizing your inspections.
1. Complete data
Using a digital inspection form, you can collect complete data and information from your inspections. You can use your smartphone to take photos, sign electronically, take notes and assign tasks to colleagues during the inspection.
2. Customise the forms
You can fully customise your inspection forms to suit the needs of your business and industry. All changes are adapted at any time via the desktop and automatically updated for all users who carry out the inspections.
3. Time saving
Inspection forms are much quicker to complete digitally than paper forms. Regardless of whether you have an internet connection during the inspection. In the field, you can enter all data securely into the digital form. This ensures that important information is not forgotten. As soon as you are connected to the internet again, all collected data will be synchronised and visible to your colleagues.
4. Data storage in the cloud
Say goodbye to paperwork. No more folders cluttering up the office. All forms, and therefore data, are 100% securely stored in the cloud
5. Analyse the automatic results
All information from the inspection forms is automatically stored in the cloud. At the end of each inspection, a report with all results is automatically generated. This allows you to easily and intuitively see which areas need improvement and where your organisation’s strengths lie. You can also share the report with third parties as a PDF, CSV or Excel file.
Step by step to your first digital inspection form
By switching to digital inspection forms, you free yourself from paper mountains and chaos. From now on, you can access your documents at any time, regardless of time and place. Changes to the form text and structure can be implemented in no time at all, and all your colleagues can access the updates immediately.
When you use digital inspection forms, all reports are always automatically available to you at the same time. Always store everything in the cloud so you can access it anytime, anywhere. Receive instant notifications of issues via chat or push messages from staff. Improve your inspection form handling with Lumiform and take advantage of the mobile app and desktop software in your everyday work:
- Create customizable digital inspection forms that meet your business needs.
- Access our pre-made templates so you can get started digitally quickly and confidently.
- Capture information across multiple devices such as desktop, smartphone or tablet.
- Reduce storage and paper costs.
- Make changes to your digital forms instantly thanks to the flexible form builder and update them for everyone.
- Create a report automatically from completed forms and store the data securely in the cloud.
- Allow checks and audits to be signed off electronically.
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